AI Email Writer

Most business email is written twice: once to say the thing, and once to soften it until the point disappears. The result is a message that opens with a greeting paragraph, mentions the weather, apologises for the length, and finally asks the question on line nine — where the reader has already stopped. The tool on this page exists to produce the first draft in the opposite order: the ask first, the reason second, the courtesy last and short.

What makes an email get answered

Three things, and none of them are politeness. First, the subject line states the action: “Approve the March invoice” beats “Quick question”. Second, the first sentence contains the request, in a form the reader can agree to without reading further. Third, the email says what happens next, so the reader does not have to guess whether a reply is needed at all.

Everything else is optional. A greeting of two words is plenty. A closing line is a signature, not a paragraph. What people actually skip is the context they set up in the third paragraph, which is why the tool is told to put the smallest necessary context directly after the ask — one sentence, not one page.

The five kinds of email this covers

A request asks for something specific from someone who owes you nothing: it needs a deadline and an easy way to say yes. A follow-up has to add information rather than repeat the first message, or it reads as nagging. An apology is short, names the failure, says what changes and does not ask for forgiveness. A status update can be three bullets and a date. A pitch is one paragraph, one proof and one next step — the length of a pitch is inversely proportional to how much the reader trusts you.

Choosing the kind before writing is what keeps the draft from becoming a general-purpose block of text. The page asks for it first for exactly that reason.

Length is a courtesy

An email under 120 words gets read on a phone between two meetings. The same content at 350 words gets archived for later, and later never arrives. If a subject genuinely needs length, the honest form is a short email with three bullets and an attachment or a linked document, because the reader can then choose the depth.

The tool writes both lengths, and the short one is usually enough. If you find yourself adding “just to give you some background”, the paragraph you are writing is the one to cut.

What the draft cannot know

It does not know the history between you and the recipient, the favour they did you last year, or the fact that their company announced a reorganisation on Monday. Those are the sentences that turn a correct email into a persuasive one, and they must be added by hand. The draft gives you the skeleton and the tone; the relationship is yours.

It also cannot check names, dates or numbers. Every figure in the output should be verified against your own records before sending, especially in emails about money or deadlines, where a wrong digit costs more than an awkward sentence ever will.

A workflow that takes two minutes

Write the ask in one line, paste it into the form, pick the kind and length, and read the result out loud. Delete the first sentence if it is a greeting. Move the deadline to the end of the first paragraph if it is buried. Then send it, or schedule it for the morning — the best email is the one that arrives before the reader's inbox fills up, and that is a decision no model can make for you.

What to do when nobody answers

An unanswered email is information, not a failure. Wait three working days, then send one follow-up that adds something: a changed date, a document the reader asked for, a shorter version of the ask. If the second message is also ignored, the answer is usually no, and the fastest way to find out is to ask a smaller question — “should I stop chasing this?” gets a reply where “any update?” does not.

Keep a folder for the emails that worked. When you need to ask for something difficult, open the message that got a yes last year and copy its shape: how early the ask appeared, how short the context was, how the deadline was phrased. Your own archive is a better template than anything a model can produce, because it already knows who you are writing to.